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March 9, 2011

In Attendance:  Sign-Up Sheet attached as Exhibit A.

Kimberly Houston called the meeting to order at 7:10 p.m. after the conclusion of an organizational meeting for Mud Day.

1.            Adoption of Minutes from the Prior Meeting – K. Houston called for the approval of the minutes from the February 16, 2011 meeting.

Motion:  Heather Swanson made a motion to approve the minutes from the February 16, 2011 meeting.  Susan Higa seconded the motion.  The motion was unanimously approved.

2.            Bylaws – K. Houston stated the PTA officers will be reviewing the bylaws and that a copy of the PTA’s bylaws will be posted on the PTA website.  Any member can comment on the bylaws at the next meeting.

3.            Policy and Procedures Handbook – K. Houston stated that she would like to create a “Policy and Procedures Handbook” that would contain detailed information about how to organize and run each PTA  project, fundraiser, activity and event.  The Handbook would contain the “how tos” with respect to each event, including schedules, forms, etc., so that future PTA boards and members can easily refer to the information to put such events together.

4.            2011/2012 Officers – K. Houston stated that nominations are being accepted for PTA officers for the 2011/2012 school year.  Anyone who is interested or knows someone who is should contact Kim at .  The PTA officers will be voted on at the May meeting.

5.            Treasurer’s Report – S. Higa presented the PTA’s current financial position.  S. Higa reported that the balance in the PTA’s account will be approximately $2,236.00 after all outstanding bills are paid.  S. Higa said that the PTA officers are hopeful that the on-line auction will raise a good amount of money so that the PTA can start the 2011/2012 school year with a decent financial cushion.

6.            Upcoming Events – K. Houston outlined up coming events:

  • The Read-A-Thon will be held from March 11th through March 18th.  The kick-off event for the students will be held on March 11th and will be run by the Junior League.  Donna Benham is organizing this event.
  • The online auction will be held from April 6th through April 14th and will culminate with an Arts Night on April 15th that will have a live auction component involving a cooperative piece of art made by each class.  In addition, the students will be asked to create a work of art based on the “Be Kind, Be Responsible, Work Hard” motto and the pieces will be displayed in a “gallery walk” at the Arts Night.  Jen Germain is running the online auction and anyone interested in volunteering to help with the auction should contact her at .  Anyone interested in volunteering to help with the Arts Night should contact Kim Houston at .
  • The spring afterschool programs began this week and will continue for a six week session.
  • The Father/Daughter dance will be held on April 29th.
  • Mud Day will be held on May 21st.

K. Houston adjourned the meeting at 7:35 p.m.

7.            Presentation by Chris Becker – Chris Becker, a financial adviser from Wheeler & Taylor, Inc., gave a presentation about strategies for saving for college.  It was a very informative session and we thank Chris for his time.

Respectfully submitted,

Michaela Dohoney